Before November 09, 2023 | November 09, 2023 - January 17, 2024 | January 17 - 29, 2024 | January 29 - February 1, 2024 (Galactic + ExoPlanets + SolarSystem Panels) January 30 - February 2, 2024 (ExtraGalactic Panels) February 5 - February 7, 2024 (Executive Committee) | February 7 - 9, 2024 |
Before getting started, familiarize yourself with the review process, JWST and its instruments, the types of proposals you will be reviewing, and who to ask for help! | During this phase, you will: - Be assigned as Primary Reviewer, Secondary Reviewer or Grader for a subset of the proposals assigned to the EC.
- Check for and report additional conflicts of interest with your assigned proposals.
- Read all of your assigned proposals.
- Enter numerical scores as preliminary grades for all of your assigned proposals.
Each proposal will receive 8 grades. STScI will use the grades to rank and triage the panel so that only the top proposals are discussed in the panel meeting. | During this phase, you will: - Prepare for the EC meeting.
- Review all EC proposals listed for discussion (especially those you did not read for preliminary grading).
- Consider whether you wish to raise a triaged EC proposal for discussion.
We strongly encourage you to use the SPIRIT tool to enter notes summarizing the strengths and weaknesses for your primary/secondary assignments. Panel Chairs will also: - Set a schedule for your topical panel and communicate this to the panel ahead of the meeting.
| First, the topical panels meet for 4 days. During the meeting, you will: - Facilitate the panel discussions, if you are a Panel Chair.
- Observe the panels, if you are an At-Large Member.
- Discuss and observe discussions of Large Proposals by topical panels.
Then the EC meets for 3 days. You will: - Discuss EC proposals in turn and enter numerical scores as grades after each discussion.
- Assess the final ranking of EC proposals for science balance.
| During this phase, you will: - Write comments for every primary assignment (including triaged proposals).
- Assist the primary reviewer with comments for every secondary assignment.
- Read, check for consistency, and sign-off on comments for proposals in your topical panel.
Please remember to remove review materials from your computer after the review. |
Important Dates and Deadlines: - Wednesday October 25: JWST proposal deadline
| Important Dates and Deadlines: - Monday November 6, 12pm-2pm EST: Discussion Panelists Orientation
- Thursday November 9: SPG to release proposals and assignments
- Thursday November 16: Deadline to check for and report any additional conflicts of interest
- Friday January 5, 12pm-2pm: Chairs Orientation
- Wednesday January 24: Deadline for preliminary grades for EC Proposals
| Important Dates and Deadlines: - Friday January 26: SPG to release lists of which proposals will be discussed by the panels
| Important Dates and Deadlines: - Monday January 29, 10am-4pm EST: Panel Meeting Day 1
- Tuesday January 30, 10am-4pm EST: Panel Meeting Day 2
- Wednesday January 31, 10am-4pm EST: Panel Meeting Day 3
- Thursday February 1, 10am-4pm EST: Panel Meeting Day 4
- Friday February 2, 10am-4pm EST: Panel Meeting Day 5
- Friday February 5, 10am-4pm EST: EC Meeting Day 1
- Tuesday February 6, 10am-4pm EST: EC Meeting Day 2
- Wednesday February 7, 10am-4pm EST: EC Meeting Day 3
| Important Dates and Deadlines: - Monday February 5: Deadline for Discussion proposal comments
- Friday February 9: Deadline for EC sign-off of Discussion Panel comments and EC Comments
- Monday February 12: Deadline for EC Chair sign-off of EC comments
- Wednesday February 28: STScI releases Cycle 3 Science Program.
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