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Last Updated  Sep 06, 2017

DD ERS Proposals must be submitted through APT, and must include an uploaded PDF file containing the Proposal Narrative and Preliminary Budget.

Science Justification Templates

Templates for JWST DD ERS Proposal PDF attachments: 

The DD ERS proposal must be submitted electronically. The Astronomer's Proposal Tool (or APT) is the interface for all submissions for JWST.

The proposal consists of two parts:

Both are submitted directly from within APT. The PDF attachment must be prepared with a font size of 12pt, and must not exceed the stated page limits. Those proposals which do not adhere to these restrictions will be penalized in the review process; non-compliant pages will be removed and not be made available to reviewers. Do not change the format of any of the templates provided by STScI.

DD ERS proposers were required to submit a mandatory Notice of Intent (NOI). The reference number of the NOI must be cited in the proposal abstract.

Proposal Personnel

The Principal Investigator and Co-Investigators must be specified using the Astronomer's Proposal Tool. Up to two co-investigators can be designated as Co-Principal investigators. Co-PIs should be listed at the conclusion of the proposal abstract, and their leadership roles should be described in the proposal narrative. Science Collaborators should not be  entered into APT, but should be listed in the attached PDF file. The collaborator list, including the scientists' names and institution, should be appended after the Preliminary Budget. This attachment does not count towards the proposal page limit.

Proposal Narrative

The PDF attachment must contain a Proposal Narrative with sections that discuss the following topics.  The page limit for the narrative is 12 pages in total (including figures but not references). 

  1. Rationale for selection as a DD ERS program: Explain how the proposal will support community preparations for Cycle 2 observations. Describe the anticipated interest in, and use of, the data and science-enabling products developed by the team. Describe how the proposal will serve as a pathfinder for science investigations. 

  2. Science Justification: Describe the scientific objectives supported by the proposed DD ERS observations and their overall importance to astronomy.  Describe the selected aspects of the science to be directly funded by the DD ERS program.  Discuss how the proposed observations support investigations beyond the immediate scientific objectives.  

  3. Technical Description: Describe the overall experimental design of the program, justifying the selection of instruments, modes, and requirements. Describe how the observations contribute to the goals described in the scientific justification. Quantitative estimates must be provided of the accuracy required to achieve key science goals. Proposers must demonstrate that all observations can execute in the first 5 months of Cycle 1 (planned to be from April to August 2019), and that a substantive subset of the observations are accessible in the first 3 months. This description should also include the following,
    1. Plan for Alternative Targets:  As described in JWST DD ERS Special Observational Policies, proposers should qualitatively describe the availability of alternate targets and the process used to identify those targets should the start of science observations be delayed.  Robust ERS programs involve science investigations that can be performed with a variety of different targets and observations.  
    2. Special Observational Requirements (if any): Justify any special scheduling requirements, e.g., time-critical observations.
    3. Justification of Coordinated Parallels (if any): Proposals that include coordinated parallel observations should provide a scientific justification for and description of the parallel observations. It should be clearly indicated whether the parallel observations are essential to the interpretation of the primary observations or the science program as a whole, or whether they address partly or completely unrelated issues. The parallel observations are subject to scientific review, and can be rejected even if the primary observations are approved. 
    4. Justification of Duplications (if any): as detailed in the JWST DD ERS Proposal Policies and the JWST Duplicate Observations Policy, observations taken as part of the DD ERS program cannot duplicate those specified for the GTO Cycle 1 Reserved Observation Catalog (planned for release on June 15, 2017). Any duplicate observations must be explicitly justified.

  4. Data Processing & Analysis Plan: Describe the data processing plan and identify science-enabling products that will be developed, including specifically those that will be made available by the release of the Cycle 2 Call for Proposals (September 2019). Describe the analysis required to pursue science investigations undertaken as an integral part of the DD ERS program, and include effort required to support DD ERS community briefings. Proposers should assume an October 2018 start for the plan.

Science enabling products include, but are not limited to, higher-level data products (improved beyond the standard products from the STScI pipeline), additional software tools, documentation and other resources that demonstrate JWST's scientific capabilities or facilitate community science. Deliverables must include quantitative, data-related measurements to support Cycle 2 proposal preparation.  Science results by themselves are not science-enabling products.  Proposers should take a broad, but realistic, view in determining the level and types of products to be developed given the relatively short timescales.  

Proposals must present a delivery schedule for science-enabling products. A description of STScI pipeline data products, processing and analysis software, and their anticipated availability, will be provided by the May 2017 release of the final version of this Call for Proposals.  Proposers may consider multiple deliveries, with more advanced products provided over longer timescales. Proposals may include the collection, processing and analysis of ancillary data as part of an integrated DD ERS proposal.

NIRSpec MOS Target Catalog

Proposals using NIRSpec Multi-Object Spectroscopy should submit a target catalog as described in JWST DD ERS Special Observational Policies. Complete the NIRSpec  MOS APT instructions (available as of APT 25.2.3), following the NIRSpec MOS template guide. No PDF attachment is required.

Preliminary Budget

The PDF attachment must include preliminary budget that should estimate the expected costs in at least salaries, travel, equipment, and publications to be requested by each eligible co-investigator at their respective institutions. Complete the Preliminary Budget Template form [.xls], including the list of contributions from investigators and Science Collaborators, save it as a PDF, and appended to the PDF submission. There is no page limit to this form.


Next: JWST DD ERS Proposal Evaluation and Selection Procedures



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